Human Resources Assistant

Job Title: Human Resources Assistant

Reports To: Human Resources Manager

Position Overview:
The Human Resources Assistant provides administrative support to the HR department, ensuring efficient operation of HR functions. This role involves maintaining employee records, assisting with recruitment and onboarding, and serving as a point of contact for employee inquiries.

Key Responsibilities:

1. Administrative Support:
   • Maintain and update employee records in HR systems.
   • Prepare and distribute HR-related documents, such as contracts, policies, and correspondence.
   • Schedule and coordinate meetings, interviews, and training sessions.
2. Recruitment and Onboarding:
   • Assist with job postings and manage applications.
   • Schedule interviews and communicate with candidates.
   • Facilitate the onboarding process, including orientation and completion of new hire paperwork.
3. Employee Relations:
   • Serve as a point of contact for employee inquiries, directing them to appropriate resources as needed.
   • Assist in organizing employee engagement activities and events.
4. Compliance and Record Keeping:
   • Ensure employee files are accurate and up-to-date to comply with company policies and legal requirements.
   • Assist with tracking and documenting mandatory training and certifications.
5. Payroll and Benefits Support:
   • Support payroll processing by verifying timesheets and other data.
   • Assist employees with benefits enrollment and address routine inquiries about benefits.
6. General Support:
   • Assist in creating and updating HR policies and procedures.
   • Participate in special projects or initiatives as assigned by HR leadership.

Qualifications:

• High school diploma or equivalent; an Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field is preferred.
• 1-2 years of experience in an administrative or HR support role is preferred.
• Familiarity with HR software and Microsoft Office Suite, including payroll systems, QuickBooks, Employee Navigator, CRM software, and other HR-related platforms.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Attention to detail and a high level of confidentiality.